Getting Settled: Important Steps for International Students in Germany

Created time

Apr 17, 2023 07:15 AM

Focus Keyword

First Things To Do in Germany

Owner

Shivani

Reviewer

Pavitthira

Other Keywords

Studying in Germany, Travelling germany

Assigned date

Jun 15, 2024

Review Status

Completed

Type

Review and Edit

Blog Status

Published

New Slug

first-things-to-do-germany-international-student

Do not index

Pavitthira - Remarks

Studying at a university in Germany is a dream for many aspirants, offering a unique blend of high-quality education, cultural richness, and cutting-edge research opportunities. However, upon arriving at your dream destination, ensuring your comfort and well-being is paramount to having a stress-free and enriching experience. Adapting to a new country involves navigating various challenges, from finding accommodation to understanding local customs and managing administrative tasks.

As part of our MS in Germany team, we are dedicated to helping you successfully navigate this journey. Here, we share some crucial tips and advice regarding first things to do in Germany to ensure you settle in smoothly and make the most of your time in Germany. From practical steps like securing housing and obtaining residence permit to integrating into the local culture and academic environment, we cover essential aspects that will help you focus on your studies and enjoy your stay in Germany to the fullest.

1. Finding the right accommodation

The first thing to do in Germany is to make sure you have a place to reside when you reach Germany. As soon as your course has been confirmed, start searching for accommodation. You can search for accommodation in the Student hall or at a private residence.

Student Hall: The student hall is the most affordable accommodation for students compared to private for its affordable prices. The student halls are run by student service or union or Studentenwerk or the student welfare organisation. You need to send an online application to the student hall to book the place. Many students would have got a confirmation mail from student hall for their application. But, many would not have got a place in the student hall due to very high demand.

Wohngemeinschaft (Flatshare or WG): In Wohngemeinschaft (Flatshare) option you share your flat with other students or friends i.e. kitchen, restroom and living room will be commonly used, but each flatmate will have their own room.

Private flat: If you prefer more privacy, renting your own flat might be the ideal option, but there are several factors to consider. Private flats in Germany are often unfurnished (unmöbliert), meaning the flat will be completely empty, sometimes even lacking a fitted kitchen. To avoid this, look for listings that include the term “möbliert” (furnished). Additionally, be aware of the distinction between basic rent (Kaltmiete), which excludes costs such as water, electricity, heating, and garbage collection, and total rent (Warmmiete), which includes these utilities. You should also anticipate several additional costs (Nebenkosten) and a deposit (Kaution) equivalent to two or three months' rent.

Few Tips for Finding a Student accommodation in Germany

Tip 1: Check whether the room door locks automatically. Because there are cases like you might forget the key inside the room. After coming out the door might get locked automatically then you might need to spend some Euros to open it again.

Tip 2: Do not lose your room key. Because you need to pay a lot to get it again.

Tip 3: Learn some German words with respect to accommodation, which might be very very useful once after you reached Germany.

Here's a table comparing the different types of accommodation options available in Germany:

Accommodation Type	Advantages	Disadvantages
Student Hall	Affordable price, Furnished rooms, Opportunity to make lots of friends, All-inclusive rent	Very high demand, Little privacy
Wohngemeinschaft (Flatshare or WG)	Affordable rent, Living with friends	Most private accommodations are unfurnished, Have to follow flatmates' rules, Little privacy
Own Flat	More privacy	Expensive, Most private accommodations are unfurnished, Extra costs, Far away from the university

2. Residence Registration

After arriving in Germany, you must register (Anmeldung) your residence within two weeks. To do this, visit the registry office, called the "Bürgeramt," "Einwohnermeldeamt," or "Kreisverwaltungsreferat" in Munich, or "KVR" or "Kundenzentrum" in other regions. As a student in a student hall, you need to sign a contract with the caretaker (Hausmeister) to get a landlord's confirmation through a residence certificate (Wohnungsgeberbestätigung).

For renting your own flat, attend your landlord's appointment to view the apartment. If you like it, get the rental contract (Mietvertrag) and review it with a German speaker. Then, get the Wohnungsgeberbestätigung form from your landlord and fill it out with their help.

Once you have all the necessary documents, register your residence.

Documents Required for Registering the Place of Residence

Document	Description
Registration form (Anmeldung)	A form to register your place of residence
Valid passport	Your passport must be valid for the duration of your stay
Rental contract (Mietvertrag)	A contract between you and your landlord stating the terms of your tenancy
Wohnungsgeberbestätigung (landlord’s confirmation of residence)	A confirmation of your residence from your landlord

To find your nearest registry office, check here. Once you have found the office, visit their website to download the registration form, book an appointment, or check their address.

After registering, you will receive a Anmeldebestätigung or Meldebestätigung (registration certificate), which is required to open a bank account or obtain a tax number.

Tips for Residence Registration

Tip 1: Book an appointment for registering your place of residence to avoid waiting the whole day in the registration office. Be prepared to wait and have patience.

Tip 2: Sometimes, it might be difficult to find a free appointment slot online for a week or more. In some cities, you can go to the registry office early in the morning (at opening time) to get an appointment directly.

Tip 3: In most government offices in Germany, the staff may not speak English. So, make sure you know a few German sentences or bring a German-speaking friend with you.

3. University Enrolment

Before starting your course at a German university, you must enrol (Immatrikulation). The notification of admission mail will contain information regarding the enrolment period. Within that period, you need to enrol in person at the Office of Student Affairs (Studentensekretariat) at the university. The staff at the International Office and the Office of Student Affairs can tell you exactly what to bring for enrolment.

Here are the mandatory documents for enrolment:

A personal identification card or passport

Your Residence permit

Letter of admission

Proof of Health Insurance in Germany

Proof of German Language Proficiency (this maybe optional for some universities)

Completion of application form (if anything is outstanding)

After completing this procedure, you will immediately receive a letter of confirmation. The letter of confirmation is the temporary student ID. After a few weeks, you will receive the student card (Student ID) and certificate of enrolment (Immatrikulationsbescheinigung) by post. The certificate of enrolment must be submitted, along with other documents, when applying for a residence permit.

Name on Postbox

In Germany, all official communication is via letter. You will receive all activation statements, bank cards, insurance cards, and student ID cards by post. Therefore, make sure your name appears on the postbox.

4. Blocked Account Activation

To provide proof of finance, students in India have to block some amount using one of the following banks or services:

Deutsche Bank

Kotak Mahindra Bank

Fintiba

Expatrio

Once you arrive in Germany, the next important step is to activate your blocked account.

Deutsche Bank activation procedure:

If you have blocked an amount with Deutsche Bank, you can activate your blocked account by visiting the nearest Deutsche Bank branch in Germany. You may need to provide Valid passport, Visa or residence permit, University admission letter, Proof of registration (Anmeldebescheinigung), and Bank statements or financial proof, which you can take there or send by mail to the main branch. A few weeks later, you will receive an activation letter and bank card in the mail.

Students who have a Kotak Mahindra Bank account in India can open a regular account with any bank in Germany. Once their account is active, they will receive their IBAN and SWIFT code by mail. They need to email these details to Kotak Mahindra Bank, and then the blocked amount will be transferred to their German account.

If you have blocked an amount with Fintiba or X-patrio, the activation process is the same. When you arrive in Germany, open a regular account with any German bank of your choice. Then, provide Fintiba or X-patrio with your account details, such as the IBAN code.

EXPATRIO BLOCKED ACCOUNT

EXPATRIO SERVICES COMPLETE REVIEW

5. Semester Ticket

In Germany, students have access to a wide range of special offers, including the semester ticket. This ticket allows students to use all buses and trains with minimal restrictions for the entire semester, which is half a year. For students, the cost of a semester ticket can range from 25 to 160 euros, depending on the city and the level of coverage.

The semester ticket operates on a solidarity model, which means that every student contributes a certain amount of money to ensure lower prices for everyone.

Applying for a semester ticket requires two documents:

A valid student ID with a semester stamp, which is mailed to you after you enroll.

A Semesterticket certificate (Bescheinigung für das Semesterticket), which you receive after paying your semester fees (Semesterbeitrag).

Different cities may impose varying restrictions for the Semesterticket, such as:

In some cities, the ticket is limited to certain public transport networks.

The TUM Basic semester ticket allows free transportation on all forms of public transportation within the MVV network between 6 pm and 6 am on weekdays, but not during the day.

On the other hand, the Otto von Guericke University semester ticket has no time restrictions, allowing you to use all tram and bus networks of the Magdeburger Verkehrsbetriebe (MVB) anytime.

Be aware that the cost, coverage, and restrictions of the semester ticket vary depending on the city you are in.

6. Sim Cards

To use your phone in Germany, buy a SIM card from one of the three main providers - Deutsche Telekom (T-Mobile), Vodafone, or O2. You can purchase a SIM card from a big supermarket, drugstore, service station, online, or at the operator's store. The providers offer a wide range of services and telecommunication products, including attractive tariffs specifically designed to meet various needs. By choosing one of these operators, you can enjoy reliable mobile connectivity, affordable data plans, and excellent customer service, making your stay in Germany more convenient and cost-effective.

You need to provide two documents: an ID proof (usually a passport) and an address proof (Meldebestätigung). Once you have selected a package, make the payment, and receive your SIM card - activated within 20-30 minutes.

SIM Card Activation Process:

When you insert your new SIM card into your mobile phone, it will prompt you for a PIN. This is not usual in India. You can find the SIM lock PIN and PUK behind the card to which the SIM was attached. You should remember this PIN and provide it to unlock your phone whenever you switch it on.

Note: Your SIM will be blocked if you fail to enter your PIN correctly after three attempts. You can unblock it by entering your PUK.

7. Residence Permit

For students planning to study in Germany for longer than 90 days, obtaining a student residence permit (Aufenthaltserlaubnis zum Studium) is essential. Unlike a visa, which allows you to enter and stay in Germany for up to 90 days, the residence permit lets you stay for an extended period and also serves as your identity document in Germany, enabling free travel throughout the EU.

Types of Student Permits

When entering Germany on a student visa, you will need to secure one of the following four types of student permits, depending on your specific situation:

Regular Student Permit: Valid for the entire duration of your study program. This permit allows you to work student jobs and also work up to 140 full days or 280 half days per year.

Residence permit to attend a Studienkolleg (preparatory college). If your previous degrees are not recognized in Germany, you have to attend preparatory college and pass a test called the Feststellungsprüfung. After this, you can enrol in your university of choice.

Residence Permit for Language Acquisition: Issued for the duration of your language course or a maximum of 12 months. This permit is suitable for students enrolled in language courses to prepare for university studies.

Requirements to Apply for a German Residence Permit

To apply for a German residence permit, you will need to have the following documents ready:

A passport with a valid visa

A biometric photograph

A student ID from your German university (certificate of enrolment)

A health insurance certificate (Versicherungsbescheinigung)

Proof of adequate financial resources

A confirmation of accommodation and registration (Anmeldungsbestätigung)

A rental agreement

An application form for (extension of) a residence permit

Money to pay the residence permit fee (usually between €135 and €200)

Once you have all the necessary documents, you can book an appointment online at the Ausländerbehörde (Foreigner Office) website. On the appointment date, you will need to present all your documents to the officer. The officer will verify that you have all the necessary documents, and if everything is in order, your residence permit (Aufenthaltstitel) will be affixed to your passport.

Importance of Timely Application

Given the critical importance of the residence permit, you should apply for it as soon as you arrive in Germany and before your visa expires. This permit not only legitimizes your stay but also allows you to engage in various activities such as working part-time jobs, traveling within the EU, and accessing other student benefits.

By ensuring you have all the necessary documents and understanding the type of permit you need, you can navigate the application process smoothly and focus on your studies and life in Germany.

Resident Permit Tips

Tip 1: Online appointment bookings can take up to a week or more. In some cities, you can visit the Ausländerbehörde (Foreigner Office) in person early in the morning without an appointment for visa extensions, but expect to wait.

Tip 2: Most government offices in Germany do not have English-speaking staff. Learn a few German phrases or bring a German-speaking friend with you.

8. Setting Up Utilities

After securing your accommodation in Germany, setting up essential utilities such as electricity, heating, water, and Internet is crucial. The requirements for these utilities can vary significantly depending on whether you are staying in a student hall or a private apartment.

Student Halls

If you are staying in a student hall (dormitory), many utilities are typically included in the rent. This often covers:

Heating and Water: These are usually included in the rent, so you won't need to set up separate accounts or meters.

Electricity: Often covered within the rental cost, but it's important to confirm this with your specific student hall.

Internet: Many student halls provide Internet access as part of the rent. However, the speed and quality of the connection can vary, so check the details beforehand.

Living in a student hall simplifies the process as most of the utilities are managed by the administration, allowing you to focus more on your studies and social life.

Private Apartments

If you are renting a private apartment, you will generally need to arrange for utilities yourself, unless your landlord has already done so. Here’s a breakdown of what you need to do:

Heating and Water: These are typically included in the ancillary costs (Nebenkosten) of your rental contract. However, make sure to verify this with your landlord.

Electricity: You will need to set up a personal electricity meter (Zähler) to ensure you only pay for the energy you use. The cost of electricity is determined based on your consumption, measured through this meter.

Suppliers: Some suppliers operate nationwide, like Ostrom, while others are more local. Websites like Check24 allow you to compare different electricity providers to find the best deal.

Internet: Unlike in student halls, you will likely need to arrange for your own Internet service.

Providers: Major providers such as O2 and Vodafone offer a range of plans. You can also use comparison websites to find the most suitable option for your needs.

Additionally, regular inspections may occur to ensure that the infrastructure remains in optimal condition.

Key Tips for Both Accommodations

Confirm Inclusions: Always confirm which utilities are included in your rent before signing any contract, whether for a student hall or a private apartment.

Understand Contracts: For private apartments, make sure you understand the terms and conditions of your utility contracts, especially regarding contract termination.

Compare Providers: Use comparison tools to find the best deals for both electricity and Internet services.

By taking these steps, you can ensure that your accommodation is well-equipped with all necessary utilities, allowing you to focus on your studies and enjoy your stay in Germany.

Broadcast Fees

In Germany, every apartment tenant is required to pay the broadcast fee, regardless of whether they own a TV or radio. Those receiving BAföG and not living with their parents can apply for an exemption. Avoid ignoring this fee as it can accumulate and result in a bill of up to 800 or 900 euros. The monthly cost of the broadcast fee is 18.36 euros, or it can be paid annually at a rate of 220.32 euros.

Special rules apply to students sharing a flat or house. If four adult students share a flat, all four are mutually liable for the contribution fee. One flatmate can pay the household contribution fee of 18.36 euros per month for the entire flat and then request the other three flatmates to contribute their 4.59 euros share of the fee (18.36/4).

Conclusion

In summary, this article provides essential first things to do in Germany as an international student after arriving. It covers eight important things to do after arriving in Germany, including finding accommodation, registering your residence, obtaining health insurance, and activating a blocked account. It also provides useful information on the advantages and disadvantages of different types of accommodation, the documents required for registering your place of residence, the differences between public and private health insurance, and the enrolment process at German universities. As a part of MS in Germany team, we hope this article was helpful in navigating the process of studying in Germany. If you have any questions, please feel free to get in touch with us to learn more about studying in Germany.

FAQ

What are the advantages of living in a Wohngemeinschaft (WG)?

Living in a Wohngemeinschaft (WG) can be beneficial because it is often more affordable than renting your own flat, and you get to live with your friends.

What are the disadvantages of living in a Wohngemeinschaft (WG)?

The private accommodations in a Wohngemeinschaft (WG) are often unfurnished, and you have to follow the rules set by your flatmates. Additionally, you have less privacy than if you were living in your own flat.

What should I consider when looking for my own flat?

When looking for your own flat, you should consider whether it is furnished or unfurnished, the basic rent (Kaltmiete) versus the total rent (Warmmiete), and any additional costs (Nebenkosten) you will be responsible for. You should also be prepared to pay a deposit (Kaution) of two or three months' rent.

What documents do I need to register my residence in Germany?

To register your residence in Germany, you will need a registration form (Anmeldung), a valid passport, a rental contract (Mietvertrag), and a landlord's confirmation of residence (Wohnungsgeberbestätigung).

What is the deadline for registering my residence in Germany?

You must register your residence in Germany within two weeks of arriving in the country.

What documents do I need to apply for a study residence permit in Germany?

To apply for a study residence permit in Germany, you will need a passport with a valid visa, a biometric photograph, a student ID from your German university, a health insurance certificate, proof of adequate financial resources, a confirmation of registration from the Residents Registration Office, a rental agreement, an application for (extension of) a residence permit, and money to pay the residence permit fee.

What is the semester ticket in Germany?

The semester ticket in Germany allows students to use all buses and trains with minimal restrictions for the entire semester, which is half a year.

What documents do I need to activate my blocked account in Germany?

To activate your blocked account in Germany, you will need the necessary documents from your bank or service provider, as well as a visa document, passport, passport entry stamp, and proof of address.

What is the broadcast fee in Germany?

In Germany, every apartment tenant is required to pay the broadcast fee, regardless of whether they own a TV or radio. The monthly cost of the broadcast fee is 18.36 euros, or it can be paid annually at a rate of 220.32 euros.